Last Revised: 2016/2/24
Applicants must be enrolled as full- or part-time undergraduate or graduate students AT THE TIME OF VIS 2017 (October 1 - 6). We may request proof of enrollment be provided. Post-Docs will not be considered.
Every year the conference receives many more student volunteer applications than can be accommodated as the number of positions available is limited. Our aims are to build a volunteer cohort that will be reliable, courteous and hard-working, to represent the broad institutions of the VIS community, and to provide additional support to student presenters. We score each application using a points system:
Additionally, to ensure broad participation, we limit volunteers to no more than 3 per institution and 2 per advisor. We limit individuals to no more than three years of volunteering without transitioning into a supervisory position. Previous volunteers who proved unreliable (e.g., not performing task duties, gaming the task system, inaccurate application materials, etc) will not be selected.
We select the top-scoring applicants representing 75% of the slots each while maintaining our institutional/research group limits. Ties are broken first to promote broader representation of countries, institutions, and conference tracks and then by lottery.
The remaining 25% of slots are filled by weighted lottery of applicants who have not volunteered before. We aim for at least 20% of all volunteers total to be early in their graduate programs and for wide representation. We define early graduate students as either Masters students, 1st year Ph.D. students in Masters-required systems, and 1st and 2nd year Ph.D. students in Masters-not-required systems. First we draw from a pool of students from countries not yet represented, then from early graduate students. Then we draw from the wider pool with 2 additional points for institutions not yet represented. Applicants not selected will be automatically placed on a waiting list.
If we require more volunteers closer to the event due to volunteer cancellations or other unforeseen circumstances, we may bypass previous scores and limits to select based on hotel room availability and the likelihood to be able to attend the event on short notice.
We reserve the right to reject any volunteer application for any reason. This right has not been exercised often in the past.Reliable Student Volunteers
To obtain the 3 point bonus, SVs must be reliable. Reliable volunteers:
There are the following exceptions to bypass the selection process.
Each day of the conference and for the entirety of that day, one non-chair student volunteer supervises the others, ensuring tasks are covered and records are kept. Prior to the conference, the SV chairs determine which volunteers will perform these duties on which days. Once the conference schedule is available, SV chairs will solicit availability from a subset of selected student volunteers with prior IEEE VIS SV experience and construct the supervisor list. The SV chairs choose experienced volunteers who have demonstrated reliabilty and responsibility in their role.
Each year, one current chair will resign and one future chair will be selected, barring extenuating circumstances. The current chairs will select the future chair while keeping these criteria in mind:
A fourth chair, local to the conference venue, may be selected for one year at the discretion of the conference committee.
For more information, please contact the IEEE VIS 2017 Student Volunteers Chairs:
Thomas Torsney-Weir, University of Vienna
John Wenskovitch, Virginia Tech
Vahan Yoghourdjian, Monash University